Project Coordinator

Overview of the Position

The purpose of the Project Coordinator position is to set up planning and preparation of all projects including reporting and managing projects, to deliver the joinery defect-free and on time to the highest standard.

The Project Coordinator has the responsibility for supporting the project team in establishing and maintaining a safe, effective, and productive site-based process. The Project Coordinator has also the responsibility to work with our clients to deliver the best outcome the first time.

Key Responsibilities

The Project Coordinator has the following key responsibilities:

• Program
  • Working with clients & staff to determine the best scheduling solution for them as well as the business, while maintaining realistic expectations

• Design Management
  • Producing project BOQ, finishes schedule, fixture & fitting schedule
  • Project Documents review
  • Shop drawings (review, do markup, issuing)
  • Understanding joinery design intent (usability, functionality, ease of installation)
  • Client communications
• Coordinating
  • Organizing project samples (finishes, hardware,..)
  • Shipping coordinating & factory loading dates
  • Site safety book in
• Monitor and update job schedule using the job schedule each week for weekly meeting
  • Notify the General Manager/ Site Manager of any issues identified with the job schedule or potential delays to production

• Reporting
  • Attend weekly meetings
  • Provide weekly updates to the General Manager showing:
    1. Job-status of work in progress
    2. Issues with the job schedule
    3. Potential production issues

Core Competencies

• Technical Acumen
  • Has a comprehensive understanding of the joinery industry
  • Experience in interior design, understanding interior intents
  • Knowledge of programs
  • Ability to read construction plans & shop drawing
• Focuses on Customer
  • Identifies and meets customers’ expectations by continually researching and questioning customer expectations
  • Seeks and responds to customer feedback/complaints to provide a suitable outcome
  • Continually seeks ways to improve operations and services to provide suitable outcomes
• Business Acumen
  • Understand the client’s products & company services
  • Considers commercial implications on decisions
  • Meets required deadlines with quality output
  • Identifies and meets customers’ expectations by continually researching and questioning customer expectations
  • Balances future requirements with current needs
• Personal Characteristics
  • Ability to communicate effectively both verbally and in writing in a professional manner
  • Attention to detail and strong organizational skills.
  • Strong negotiation and communication skills
  • Proficiency in estimation software and MO365
  • Excellent time management skills, including the ability to discern priorities, plan, and coordinate with others to complete tasks
  • Proactive, and responsible at work
  • Exceptional organizational skills with great initiative to get the job
  • Able to work independently and in a team.

Job Specific Competencies

Essential

• Ability to work towards deadlines
• Results-orientated, strong follow-up on tasks
• Relevant experience in joinery project management
• Good knowledge of project delivery
• Ability to effectively communicate and manage potential problems with clients – customer management
• Manage projects utilizing a project management system
• Knowledge and understanding of the building industry

Scope

• Policy and Procedure
  • Development of operation and management policies
• Reporting Relationships
  • Reports to General Manager
• Major Contacts
  • Has regular contact with builders and subcontractors
  • Close liaison with the General Manager
  • Regular contact with the Contract Administrator, QC, and estimator